qosapt.blogg.se

One of our clients recently implemented our email archiving software, deciding to capture all data going forward to ensure their policies were being followed and eliminating the human categorization from the mix. Clients leverage technology to automatically apply rules after the human aspect and policies are defined. Without technology, people will just print emails, forward a copy back to themselves or find some other wacky way of keeping information – perhaps getting creative enough to forward that email on to their Gmail account. For example, a company might have a retention period in email of just 90 days but it’s really more of a suggestion than a rule. Without technology, it will be hard to measure the implementation of the policies. But what happens when someone doesn’t adhere to those policies? How will you even know? Typically, all email users are mandated within that policy to use their work email conscientiously, professionally and ethically. Policies with regard to email are created to ensure that employees capitalize on the benefit of email usage and curtail the potential liability of its use. If you layer on policies, it can be very challenging to implement without automation. In our business, we get asked about user managed archiving but categorization will vary from one person to the next. People can do wondrous things- they can implement quotas, find and categorize records, but without a policy, what’s the point? People will go around the system. In our recent effort to explore the disconnects in organizations, we have found that most people still don’t understand that all three of these must function together cohesively. You can run a reasonably productive business, but at some point, office procedure and the ability to carry out business goals breaks down if you don’t have all three of these areas. People, polices and technology can you run a successful business with just one of these? Jeff Laubhan – Waterford Technologies See how better policy implementation can benefit your organisation.Below is a sample of this client’s email policy.People, polices and technology can you run a successful business with just one of these?.